Traveling with Electronics

UT Dallas faculty, staff and students have the following resources and compliance requirements to meet around the electronic devices they plan to take on their travel.

Export Control and the Exchange of Information

The Office of Research Compliance Office (ORC) manages compliances with export control regulations that relate to research at UT Dallas. For detailed information about how UT Dallas complies with export control regulations please visit the ORC Export Control webpage or contact us at 972-883-4579. Faculty members and other travelers should be aware that:

  • Electronic devices (laptop, PDA, etc.) are subject to export controls.  Obtain a Temporary Exception Certification prior to departure for UTD-owned devices and equipment.  Be ready to show this certification upon request.
    • On University travel, obtain it through the faculty/staff or student travel authorization process.
    • When taking personal time off, obtain it by using the B16-EXC form.
  • Faculty members with Technology Control Plans should not travel with controlled research data on their electronic devices.
  • Researchers who require a determination concerning whether their research is subject to export control regulations should contact ORC during proposal development.

Devices Security and Encryption

Contact the Information Security Office (ISO) at infosecurity@utdallas.edu for assistance on the following services for travelers:

Inventory – Requesting approval to take UT Dallas equipment off campus

  • Follow the procedure to take university equipment off campus
    1. Send an encrypted email message to your department head requesting approval for this. Your message should include your name, your UTD ID, and the off-campus location where your asset will be used. If the asset will be kept permanently off-campus, your message should also include the name of the responsible university official (RUO).
    2. If your department head approves your request, he/she must forward your encrypted email message to Greg White (gvwhite@utdallas.edu). You will receive confirmation via email when that asset’s record has been updated.

Missing or Stolen UT Dallas computer equipment

  1. Contact the local authorities at your destination immediately to report the missing or stolen computer.
  2. Contact the UT Dallas Police at 972-883-2222 or email police@utdallas.edu immediately to report a missing or stolen UT Dallas computer.
  3. Contact the Information Security Office at 972 883 6810 or e-mail infosecurity@utdallas.edu immediately. Let them know you have reported the loss to the local and the UT Dallas police.
  4. Contact your department. If the computer was loaned to you by another department, contact this other department as well. Let them know you notified the local and the UT Dallas Police and the Information Security Office.

The information on this page may change without notice